Manager Accounts Payable - Greenville, NC

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946807

Vidant Health

Full-Time

Regular

Vidant Health

About Vidant Medical Center

Vidant Medical Center is a 900+ bed Level-1 Trauma Center, regional referral hospital and is the flagship hospital for Vidant Health. We serve as the teaching hospital for the Brody School of Medicine at East Carolina University. Vidant Medical Center provides acute, intermediate, rehabilitation and outpatient services to more than 1.4 million people in 29 counties. But it's in our work environment that you'll find our sense of family and closeness that permeates everything we do.

 

Position Summary

Manages Accounts Payable department and serves as the Accounts Payable point of contact for the System. 

Responsibilities

  • Prepare various reports upon request such as vendor spend, conflicts of interest disbursement validation, GL distribution, Stark audits requests, payables aging, voucher counts, PIC processing, EDI volumes, keying statistics, audit and tax schedules and ad hoc reports as requested

  • Responsible for accurate and timely preparation of 1099s for the system and follow up questions from vendors regarding 1099s and payment amounts

  • Approves all vendor setups in PeopleSoft system ensuring proper fields have been marked for 1099 and payment processes

  • American Express Administrator for BIP and P-Card allocation software as well as main point of contact for account representative, vendor questions and maintenance

  • Bank of America Administrator for E-Payables and credit card software as well as main point of contact for account Representative, vendor questions and maintenance

  • Ensure all Cardinal pharmacy accounts are added to PeopleSoft for accurate EDI invoice flow

  • Person of contact with IS on the development and maintenance of the AP and Expense Module in PeopleSoft and Image Now as well as the OCR system

  • Prepare sales and use tax reports semi-monthly payment and semi-annual filing for refunds

  • Maintains recurring payment setup and monthly review

  • Reviews and reconciles balance sheet and income statement accounts monthly to explain variances and ensure accurate financial reporting

  • Maintain department policy and procedures manual and updates for business changes as necessary

  • Approves payment vouchers for the general accounting department and assists with annual budget preparation for the department

  • Supervises and reviews activities of accounts payable to ensure invoices are being processed timely and check disbursement functions are accurate

  • Approves bi-weekly time sheets and assigns and redistributes workload among team members as needed

  • Provides feedback and prepares evaluations of General Accounting department team members

  • Provides approval for monthly accruals and journal entries for General Accounting department

  • Supervises annual escheats process for accounts payable, payroll and patient refund checks

  • Supervises travel expenses and coordination, including annual updates to IRS mileage rate

  • Supervises the payment of sales and use tax on a semi-monthly basis

  • Backup approver for PeopleSoft payment requests

  • Point of contact for all external vendors and internal Vidant teams regarding payment status and account questions, including American Express and Bank of America E-Payables programs, regarding credit card info, on boarding, payment discrepancies, etc.

  • Alternate backup person for bi-weekly check runs for the system

  • Alternate back up person for Bank of America and American Express program payment reconciliation on a monthly basis

Minimum Requirements

  • Four year degree in Accounting required

  • 3 to 5 years of progressively related experience is required

General Statement

It is the goal of Vidant Health and its entities to employ the most qualified individual who best matches the requirements for the vacant position.

Offers of employment are subject to successful completion of all pre-employment screenings, which may include an occupational health screening, criminal record check, education, reference, and licensure verification.

We value diversity and are proud to be an equal opportunity employer.   Decisions of employment are made based on business needs, job requirements and applicant’s qualifications without regard to race, color, religion, gender, national origin, disability status, protected veteran status, genetic information and testing, family and medical leave, sexual orientation, gender identity or expression or any other status protected by law. We prohibit retaliation against individuals who bring forth any complaint, orally or in writing, to the employer, or against any individuals who assist or participate in the investigation of any complaint.

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