Administrative Secretary - Company Police - Greenville, NC

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937579

Vidant Health

Full-Time

Regular

Vidant Health

About Vidant Medical Center

Vidant Medical Center is a 900+ bed Level-1 Trauma Center, regional referral hospital and is the flagship hospital for Vidant Health. We serve as the teaching hospital for the Brody School of Medicine at East Carolina University. Vidant Medical Center provides acute, intermediate, rehabilitation and outpatient services to more than 1.4 million people in 29 counties. But it's in our work environment that you'll find our sense of family and closeness that permeates everything we do.

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Responsibilities

  • Assists and anticipates Administrator's needs; gathers records and other information that might be needed; keeps track of supervisor's schedules and maintains calendar; makes arrangements and/or preparations for conferences, travel, special events or other business activities; reads and determines dispositions of incoming correspondence, reports, and other information for Vidant Company Police; keeps track of travel and other expenditures; compiles or abstracts data for reports, summaries, budget records, etc; orders office supplies; composes routine correspondence; maintains confidential records and files; maintains or is responsible for maintenance of office files; may occasionally transcribe data.
  • Answers telephone, refers, holds, routes or places calls; greets and assists visitors, students or clients; answers questions and provides advice, policy or procedural information; gives directions; issues reminders and messages for scheduled events, activities, etc.; sends, routes or relays information to proper person or departments; receives, holds or routes mail, merchandise or other deliveries; obtains signatures or approvals as necessary.
  • Takes dictation and transcribes from notes or equipment,  types reports, memos, correspondence, records, academic manuscripts, etc; types statistical materials; checks forms and correspondence for inaccuracies in grammar, spelling and punctuation; prepares files and assembles materials; files and retrieves information; makes copies.
  • Assists in calculating various costs of budgeted items; maintains budget information; assembles budget data and points out budget variances; may correct and/or balance items on accounts.
  • Demonstrates appropriate, caring behavior in the workplace and treating patients, their families, visitors and staff with respect and dignity.
  • Performs other duties as assigned.
  • Maintains confidentiality of medical records and complies with all applicable state and federal regulations, including, but not limited to, HIPAA and HITECH

Minimum Requirements

  • High School plus less than 1 year of formal training or education in Secretarial Sciences, Business or Accounting required. Computer skills to include Word and Excel.
  • More than 2 years but less than 3 years of progressively responsible secretarial experience. One additional year of secretarial science course work from a community or business college may be substituted for 1 year of the required experience with a maximum substituted of 2 years.

Other Information

  • 1 full time vacancy, days.

General Statement

It is the goal of Vidant Health and its entities to employ the most qualified individual who best matches the requirements for the vacant position.

Offers of employment are subject to successful completion of all pre-employment screenings, which may include an occupational health screening, criminal record check, education, reference, and licensure verification.

We value diversity and are proud to be an equal opportunity employer.   Decisions of employment are made based on business needs, job requirements and applicant’s qualifications without regard to race, color, religion, gender, national origin, disability status, protected veteran status, genetic information and testing, family and medical leave, sexual orientation, gender identity or expression or any other status protected by law. We prohibit retaliation against individuals who bring forth any complaint, orally or in writing, to the employer, or against any individuals who assist or participate in the investigation of any complaint.

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