Acute Project Manager - Greenville, NC

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944181

Vidant Health

Full-Time

Regular

Vidant Health

About Vidant Health

Vidant Health, located in eastern North Carolina, is a comprehensive health system that is made up of 9 hospitals that serve 1.4 million people in 29 counties. Vidant Health includes Vidant Medical Center, community hospitals, physician practices and partners that collaborate with Vidant Health to enhance the quality of life of our patients.

Information Services at Vidant Health

Vidant Health offers comprehensive Information Technology (IT) services and infrastructure to support and enable all aspects of organizational operations. Our IT division consists of a state-of-the-art data center located in Greenville, NC. The data center services all information technology needs of Vidant Health facilities. All Vidant Health owned or leased hospitals are on a common IT platform, including our electronic health record (EHR) that uses Epic's suite of applications. Vidant Health has achieved Meaningful Use Stage 2 recognition and is also approaching Stage 7 for HIMSS Analytics’ Electronic Medical Records Adoption Model (EMRAM) recognition.

Position Summary

The Acute Program Lead is responsible for the management of key Information Services projects and programs throughout the project life cycle by following Vidant Health's Project Management Framework and system development lifecycle methodology. Management of large, complex Information Services programs and projects including utilizing framework and methodology guidelines to deliver projects on schedule and on budget while meeting the needs of the project sponsors. Projects may be cross-functional in nature, requiring participation across multiple business units; often times requiring long distance staffing engagement and vendors to accomplish the assigned project goals. This role will be accountable for managing a team of 2-3 Project Managers.  The Program Lead’s focus will be on the Acute project portfolio and will work with business and IS leadership to plan the project roadmap. 

Responsibilities

Independence and Leadership skills

  • Independently manages own work efforts

  • Effectively guides work of other team members, colleagues and project teams. Demonstrates ability to manage large, complex projects and programs following standards and procedures set by PMO methodology  
  • Takes responsibility to make things happen and get things done for successful project delivery
  • Develops team/department goals and strategies, helps communicate and generate active interest and support among team to achieve goals
  • Identifies process and performance improvement opportunities; proposes ideas, solutions and implements action plans to enhance team and departmental functions
  • Actively promotes collaboration and strives to achieve team and organizational goals while mentoring and coaching others
  • Provides leadership and best practices in area of expertise through presentations, publishing, teaching/training others and promoting continuous learning and improvement throughout the team. Embraces, promotes and leads change and innovation by example
  • Provide leadership for team and represent team interests to others inside/outside the department.
  • Contributes to the development of a multi-year roadmap that is inclusive of system upgrades, enhancements,and implementation activities that address Vidant business plans, vendor product developments and support
  • Manages IS resource requirements to ensure appropriate balance between operational and project demands.
  • Resolves resource conflicts to satisfy organizational priorities by reallocating and/or supplementing IS

Organization and Industry Knowledge

  • Stays informed on current market trends and emerging technology developments that impact the organization and industry
  • Ability to anticipate system implications
  • Demonstrates commitment to learning by actively participating in dept/organizational meetings, committees, forums, improvement efforts, training opportunities and career development goals
  • Assumes an active role in external professional organizations. Demonstrates best practice knowledge and subject matter expertise to the organization
  • Broad understanding of both the organization and health care industry preferred

Accountability

  • Accepts responsibility for own actions and decisions. Does not make excuses for errors. Acknowledges and corrects own mistakes, following the Just Culture Model
  • Demonstrates a commitment to service excellence, following IS Standards of Behavior, governance and performance management processes and reinforces through measurement
  • Pays attention to details. Completes work, which is thorough, complete and does not require assignment to be redone
  • Work is completed in a manner that accomplishes the desired results and significantly exceeds standards of acceptability

Quality and Safety

  • Understands the importance of and complies with incident and service request responsiveness and adherence to Service Level Agreement (SLA) requirements to minimize business disruptions and safety risks
  • Recommends and coordinates activities with internal and external resources as needed to improve performance
  • Understands the risks and consequences that errors could have on patient care and/or organizational finances and establishes a plan with team to mitigate risk

High Reliability (Problem Solving Skills)

  • Remains constantly aware of how processes and systems affect the organization, what is or isn`t working as they perform work and deliver services
  • Doesn't make assumptions. Asks questions about the processes even if (especially if) they've been in place forever. Constantly examines data and metrics in problem definition, and is willing to challenge long-held
  • Considers all possible alternatives to resolve work problems as well as organizational change impact
  • Recognizes sources of available information and obtains and documents detailed facts using advanced
  • Uses subject matter expertise to determine optimal solution and implements plans that resolve complex problems. Coaches other team members on problem solving techniques
  • Develops and monitors trends and reporting to determine and implement proactive actions to prevent issues from occurring in the future

Communication Skills

  • Interacts with team members and customers in a courteous, respectful and reciprocal manner
  • Develops effective working relationships with others
  • Demonstrates attentive and active listening
  • Manages stressful situations and engages in crucial conversations with composure and a focus on desired outcomes. Honest and caring feedback is provided, oriented toward problem solving and removing obstacles
  • Strives for Win-Win solutions with every interaction, impacting positively on self, team and organization. Fosters coaching, feedback and listening skills as strategic tools for individual and team growth and development
  • Demonstrates ability to produce excellent written and verbal communications for all audiences and scenarios
  • Matches communication style to the message and the audience
  • Develops written material to support large-scale initiatives or projects
  • Able to present controversial or complex information to large, diverse audiences in a meaningful, understandable way
  • Promotes transparency and awareness through communication in multiple forms, with appropriate and responsible levels of depth and timeliness
  • Ensures flow of communication both up and down the chain of command

Teamwork

  • Develops shared vision,goals,objectives and values and gains understanding and support from team
  • Promotes cooperation and commitment within the team by working collaboratively with others and providing opportunities for involvement of team. Communicates strengths, shares expertise and draws upon other members skills to improve team performance and fosters the same sharing among team members
  • Recognizes, values and supports other team member contributions
  • Ensures team processes are respected and adhered to across team
  • Facilitates decision making and helps develop team's confidence and ability to make effective decisions
  • Respects and reinforces team decisions once they are made
  • Holds self personally accountable to meet or exceed team expectations monitors and reinforces behavior in others
  • Acknowledges and celebrates the achievements of teammates. Ensures achievements are visible, communicated and recognized across team and department

Talent Management

  • Demonstrates a commitment to employee professional development by providing opportunities for assuming new and varied responsibilities, training and development, and coaching and mentoring by management and staff
  • Recruits and develops IS leaders and staff to create a high-performing organization capable of supporting current systems while developing new skills needed to transform the IS organization and leverage next generation technologies
  • Provides promotional and career development opportunities for IS employees within a system that includes career paths, succession planning, and on-the-job training opportunities
  • Conducts regular performance appraisals and recommends appropriate personnel actions
  • Provides effective on-boarding and on-going coaching, mentoring, and feedback to improve performance, foster personal growth, and let employees know they are valued
  • Creates a team oriented, professional work environment providing the requisite challenges to retain talented IS
  • Contributes to the design of recognition systems that reward employees for their contributions
  • Demonstrates a commitment to personal development by maintaining professional knowledge of current trends and developments in the information technology and health care industries through related seminars,independent study, professional associations, and conferences

Financial Management

  • Demonstrates a commitment to the effective utilization of IS human and financial resources by developing and monitoring capital and operating budgets and a multi-year financial plan to support the IS Strategic Plan 
  • Identifies opportunities to leverage economies of scale and drive efficiencies to manage overall operating costs balancing business requirements with Vidant Health financial targets
  • Develops a total cost of ownership (TCO) for all new and replacement systems securing business commitment to the one-time and on-going costs and identifying budgetary implications in the current and future fiscal years

 

Minimum Requirements

  • Bachelor's degree or equivalent experience required

  • Master's degree preferred

  • PMP Certification within 1 year

  • 10+years project and/or program management experience required

  • Knowledge of project accounting practices required

  • Knowledge of healthcare practices and culture preferred

Other Information

Questions?  e-Mail: JOBS@VIDANTHEALTH.COM

General Statement

It is the goal of Vidant Health and its entities to employ the most qualified individual who best matches the requirements for the vacant position.

Offers of employment are subject to successful completion of all pre-employment screenings, which may include an occupational health screening, criminal record check, education, reference, and licensure verification.

We value diversity and are proud to be an equal opportunity employer.   Decisions of employment are made based on business needs, job requirements and applicant’s qualifications without regard to race, color, religion, gender, national origin, disability status, protected veteran status, genetic information and testing, family and medical leave, sexual orientation, gender identity or expression or any other status protected by law. We prohibit retaliation against individuals who bring forth any complaint, orally or in writing, to the employer, or against any individuals who assist or participate in the investigation of any complaint.

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